Event Registration: Terms and Conditions

By registering for and/or attending an Event, you are agreeing to, and accepting of, the following Terms and Conditions.

Registration Fee

This includes attendance at the conference and exhibition, documentation, lunch, coffee breaks, cocktail reception(s) and gala evening(s). Your travel costs and hotel accommodation are not included in the registration fee.

Payment

Payment is due within 30 days of the invoice date or immediately if less than a month before the start of the event. Payment is due after the deduction of any bank charges. Full payment must be received by Euro Petroleum Consultants in order to guarantee entry to the event. Payment may be made by either bank transfer or credit card.We accept bank transfers in GBP, USD and EURO.

Accommodation

Hotel accommodation is not included in the Registration Fee but we usually negotiate special rates for our delegates with the conference venue. Your event registration confirmation email will provide instructions on how to book a room at the hotel.

Conference Language

The conference language will be Russian & English. Simultaneous translation will be provided.

Visa

If you should require a visa for your entry to the Country of the event, please note that, we do not provide the visa itself but we are able to assist with supplying visa invitation letters to support the completion of your application. In many cases, you will need to apply for a tourist visa only. Please check your registration confirmation message for further information and allow plenty of time to apply for your visa.

Cancellations and Refund Policy

Cancellations made one month prior to the event will be refunded in full, minus an administration charge of GBP 200. We regret that cancellations made less than a month before the event cannot be refunded or credited. Substitutions may be made at any time.

In cases where a refund is agreed, the amount will be refunded via the original mode of payment.

Photography/Videography

By registering to attend our event, the delegate consents to the official conference photographer/videographer taking such materials, which may feature the participant and/or his/her guest(s), and the use of such materials in future marketing material and post-event publicity. If the delegate or any of his/her guest(s) object to this, they must notify us prior to the Event.

Disclaimer

Euro Petroleum Consultants reserves the right to alter the content and/or timing(s) of its programmes and speakers although this happens rarely. Euro Petroleum Consultants is not responsible for the content of presentations or the views expressed by third parties. Euro Petroleum Consultants is not responsible if the event is cancelled or delayed due to force majeure.

Laws

These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales and each party irrevocably agrees to submit to the exclusive jurisdiction of the English Courts in case of any disputes.

Data Protection

The information given in the registration form by the delegate is processed in accordance with the Data Protection Act. By registering, you are agreeing to receive further information related to the event. In addition we may send you information about our other events if we deem them to be of relevance to you. If you do not wish to receive other relevant information from Euro Petroleum Consultants please inform us.