Terms and Conditions version from 19th June 2018

Event Registration: Terms and Conditions

By registering for and/or attending an Event, you are agreeing to, and accepting of, the following Terms and Conditions.

Registration Fee

This includes attendance at the Event’s conference and exhibition, documentation, lunch, coffee breaks, cocktail reception(s) and gala evening(s). Your travel costs and hotel accommodation are not included in the registration fee.

Payment

Payment is due within 30 days of the invoice date or immediately if less than a month before the start of the Event. Payment is due after the deduction of any bank charges. Full payment must be received by Euro Petroleum Consultants in order to guarantee entry to the Event. Payment may be made by either bank transfer or credit card.

Credit card payments are processed in GBP; we accept Visa and MasterCard only. AmEx is not accepted. The name of the delegate should exactly match the cardholder's name.

Registration fee made in Russian rubles will be subject to the Russian Federation Central Bank exchange rate on the date of invoice issue plus 5%.
Registration fee made in US dollars or Euros will be subject to internal organizer company exchange rate.

Accommodation

Hotel accommodation is not included in the Registration Fee but we usually negotiate special rates for our delegates with the Event venue. Your Event registration confirmation email will provide instructions on how to book a room at the hotel.

Conference Language

The Event language will be English.
For Russia and CIS Events simultaneous translation (Russian / English) will be provided.

Visa

If you should require a visa for your entry to the country of the Event, please note that we do not provide the visa itself but we are able to assist with supplying visa invitation letters to support the completion of your application. In many cases, you will need to apply for a tourist visa only. Please check your registration confirmation message for further information and allow plenty of time to apply for your visa.

Cancellations and Refund Policy

Cancellations made one month prior to the Event will be refunded in full, minus an administration charge equivalent to GBP 200 for Events with rates in GBP and USD 250 for Events with rates in USD. We regret that cancellations made less than a month before the Event cannot be refunded or credited. Substitutions may be made at any time.

In cases where a refund is agreed, the amount will be refunded via the original mode of payment.

Photography/Videography

By registering to attend the Event, you consent to the official Event photographer/videographer taking such materials, which may feature the participant and/or his/her guest(s), and the use of such materials in future marketing material and post-event publicity. If the delegate or any of his/her guest(s) object to this, they must notify the organiser prior to the Event.

Disclaimer

Euro Petroleum Consultants reserves the right to alter the content and/or timing(s) of its programmes and speakers although this happens rarely. Euro Petroleum Consultants is not responsible for the content of presentations or the views expressed by third parties.

Euro Petroleum Consultants will not deal or provide any services or products to any of OFAC sanctions countries in compliance with the law of UAE.

Force Majeure

Euro Petroleum Consultants is not responsible if the Event is cancelled or delayed due to force majeure.

Please note that in case of force majeure, Euro Petroleum Consultants is relieved of all obligations. Force majeure includes any circumstances beyond the will of Euro Petroleum Consultants such as war, serious threat of war, terrorism, strikes, revolts, transportation difficulties, fire, flood, drought or other natural disasters and severe disturbances affecting Euro Petroleum Consultants or its suppliers.

Laws

These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales, Russian Federation and United Arab Emirates and each party irrevocably agrees to submit to the exclusive jurisdiction of the English for international Events, Russian Federation for Russia and CIS Events and the Dubai International Arbitration Centre for Middle East Events accordingly in case of any disputes.